Privacy Policy

The Shinn Group and Builder Partnerships Privacy Policy

Updated 10/24/2025

Welcome to Shinn Group/Builder Partnerships (theshinngroup.com and builderpartnerships.com). Your privacy is critically important to us. This Privacy Policy outlines how Builder Partnerships collects, uses, processes, stores, and protects your information, as well as your rights concerning your data.

1. Our Commitment to Your Privacy

Builder Partnerships is committed to protecting the privacy and security of the personal information you share with us. We adhere to applicable data protection laws and strive for transparency in our data practices.

2. Information We Collect

We collect various types of information to provide and improve our services to you.

2.1 Personal Information

This category includes data that can directly or indirectly identify you. We collect this when you interact with our services, such as when you register, use our application, or communicate with us.

• Contact Information: Your full name, email address, telephone number, and postal address.
• Professional Information: Your job title, company name, and the industry you operate in.
• Account Information: Usernames, passwords (hashed), and other credentials used to access our services.
• Communication Records: Records of your correspondence with us, including emails and phone calls.
• Transaction Data: Details related to services you have obtained from us, including rebate submissions and tracking data within IRMA.

2.2 Non-Personal Information (Usage Data)

This category includes data that does not directly identify you but provides insights into your interaction with our website and services.

• Technical Data: Internet Protocol (IP) address, browser type and version, operating system, device type, screen resolution, unique device identifiers, and timestamps of access.
• Website Usage Data: Pages you visit, links you click, features you use, the time spent on pages, referral sources, and other navigation patterns on our website and within the IRMA application.

3. How We Use Your Information (Legal Bases for Processing)

We process your Personal Information based on specific legal grounds as required by applicable data protection laws.

• To Provide and Maintain Our Services (Contractual Necessity): To operate, deliver, and maintain your access to our website, the IRMA application, and the rebate management services you contract with us for.
• To Communicate with You (Legitimate Interest or Consent): To send updates, newsletters, and marketing communications about our services and other information that may be of interest to you. You may opt out of promotional communications at any time.
• For Improvement and Analytics (Legitimate Interest): To analyze usage data, diagnose technical problems, prevent fraud, enhance functionality, and improve user experience.
• For Security and Fraud Prevention (Legitimate Interest & Legal Obligation): To monitor activity, ensure the security of our systems, and protect against unauthorized access or illegal activities.
• To Comply with Legal Obligations (Legal Obligation): To comply with applicable laws, regulations, and legal processes.

4. Sharing and Disclosure of Your Information

We do not sell, rent, or trade your Personal Information to third parties for their direct marketing purposes. We may share your information only in the following limited circumstances:

• Service Providers (Contractual Necessity & Legitimate Interest): We engage trusted third-party providers for website hosting, data analysis, email delivery, CRM services, and customer support. These providers are contractually bound to protect your information and use it only for the purposes for which it was provided.
• Legal Requirements and Protection of Rights (Legal Obligation): We may disclose your information if required by law, court order, or in response to valid requests by public authorities. We may also disclose information to protect our rights, property, or safety, or that of our users or others.
• Business Transfers (Legitimate Interest): In the event of a merger, acquisition, sale of assets, or other corporate reorganization, your information may be transferred to the acquiring entity. We will notify you of any such transfer and policy updates.
• With Your Consent (Consent): We may share your information with third parties when you explicitly consent to it.

5. Data Security

We implement robust technical and organizational security measures designed to protect your Personal Information from unauthorized access, disclosure, alteration, and destruction. These include encryption, access controls, firewalls, and secure data storage. However, no method of transmission over the internet or electronic storage is 100% secure. You also play a role in protecting your data by keeping your account credentials confidential.

6. Data Retention

We retain your Personal Information only as long as necessary to fulfill the purposes for which it was collected, including compliance with legal, accounting, or reporting requirements. Retention periods depend on the type of data, the purpose of collection, and applicable laws.

7. Your Privacy Choices and Rights

You have specific rights regarding your Personal Information, subject to applicable law:

• Right to Access: Request a copy of the Personal Information we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete Personal Information.
• Right to Erasure ("Right to be Forgotten"): Request deletion of your Personal Information, under certain conditions.
• Right to Object to Processing: Object to our processing of your Personal Information, under certain conditions.
• Right to Restrict Processing: Request that we restrict the processing of your Personal Information, under certain conditions.
• Right to Data Portability: Receive your Personal Information in a structured, machine-readable format and transfer it to another controller.
• Right to Opt-Out of Marketing Communications: Opt out of promotional emails by following unsubscribe instructions. Non-promotional communications related to your account may still be sent.
• Withdraw Consent: Where processing relies on your consent, you may withdraw it at any time.

To exercise any of these rights, please contact us using the details provided in the "Contact Us" section below. We will respond within the timeframes required by law.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies (e.g., web beacons, pixels) to track activity on our website and hold certain information. Cookies are small data files placed on your device. We use them for:

• Essential Functionality: To make our website work correctly (e.g., session management, login authentication).
• Performance and Analytics: To understand how users interact with our website and improve performance.
• Personalization: To remember preferences and customize user experience.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our services. By continuing to use our website without changing cookie settings, you consent to our use of cookies.

9. Third-Party Links

Our website may contain links to third-party websites, applications, or services not operated by us. We are not responsible for the privacy practices, content, or security of these third-party sites. We encourage you to review their privacy policies before providing any information.

10. Children's Privacy

Our services are not directed to individuals under the age of 16 (or other applicable age of digital consent). We do not knowingly collect Personal Information from children. If you believe your child has provided us with such information, please contact us so we can remove it.

11. International Data Transfers (If Applicable)

If we transfer your Personal Information to countries outside your primary country of residence (e.g., outside the European Economic Area), we ensure appropriate safeguards are in place, such as standard contractual clauses or other legally recognized mechanisms.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal and regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Effective Date" at the top of this page. Your continued use of our services after changes signifies acceptance.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

The Shinn Group
Email: info@theshinngroup.com

Builder Partnerships
Email: info@builderpartnerships.com

Phone:
720-509-8000 MST

Mailing Address:
10901 W Toller Dr., Suite 240
Littleton, CO 80127 USA

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By using our website, you consent to our Privacy Policy.